Working in the Present to Protect Our Cultural Heritage for the Future

The League of Historical Societies of New Jersey

The League of Historical Societies of NJ, PO Box 909, Madison, NJ 07940     (973) 377-7023

League Meetings

Saturday, March 27, 2010--hosted by Cumberland County Historical Society, Greenwich, Cumberland County

June 12, 2010--Museums of Perth Amboy, Middlesex County

March ___, 2011--Ocean City, Cape May County

Schedule

Northern - a Saturday in October

Central - a Saturday in June

Southern - a Saturday in March

1.  Send a letter of invitation to the League President.  Include the date of the meeting.  It is preferred to

schedule meetings two years in advance.

2.  Plan the meeting.  Usually 80 to 120 delegates attend, with the lesser number in the far north or south.

9:15 a.m. - Registration.  Please have the following ready:

Name tags prepared in advance

Coffee (regular and decaf), tea, danish/donuts, or the like for the delegates when they arrive   

Several tables for your own publications and for those of the League

Parking areas identified

Please consider preparing a packet for each delegate; this is a chance to promote your

organization and your part of N.J.

9:45 a.m. - Welcome.  A short greeting by the host society and/or Mayor, Freeholder, etc.

10:00 a.m. - League Business Meeting.  A podium and microphone are required.

11:00 a.m. - Break.

11:15 a.m. - Host Program.  Usually the program consists of a speaker, slide talk or film.  Consider

highlighting a successful activity or unique project of your organization, or a topic of broad

concern in the area of preservation, membership development, insurance, fundraising or

education.  Be specific, as others may want to follow your lead; brag a little.

12:15 p.m. - Lunch.  May be a buffet, sit-down meal, or box lunch.  Keep in mind that the delegates are

usually paying their own way and often have brought guests.  Try to hold down costs.

1:15 p.m. - Programs and/or Tours.  Now is the time to show off your facilities and local history with

walking/car/bus tours or other presentations.  Guides/docents should be provided and maps

would be helpful for car tours.  If you have a museum/gift shop, perhaps it could be open;

this is the perfect audience for your wares.

3.  Invite your regional vice-president (your VP's contact information is enclosed) to one of your agenda

planning meetings for assistance and approval of your final agenda.

4.  Send all information about your meeting to the newsletter editor at least two months in advance so that it

may be included in the next issue.  Include:

- Program agenda

- Written directions that you have driven and checked, as well as a map to the site

- Registration form with space for the delegate's name, address, phone number and email address (if any),

   as well as the number of people attending, cost per person, and total amount remitted.  Include to whom

   checks should be made payable and the place to which the registration should be mailed

- Deadline for registration

- Telephone numbers for information ahead of time and a number for the day of the event

- The name and phone number of a nearby hotel, motel or bed-and-breakfast

Note: When figuring the cost, please include only the morning refreshments and lunch (and bus, if necessary).

Any other costs should be waived as a courtesy to the League and its delegates.

Enclosed is a sample registration form and agenda and other information.  Mail all of the above to:

Linda J. Barth, Newsletter Editor

214 N. Bridge Street

Somerville, NJ 08876

5.  The return registration forms should be given to the League membership chairman at the end of the

meeting, or shortly thereafter.